Expert Answer:CPMGT305 Phoenix Part 2 Assignment Communication &

  

Solved by verified expert:Once this assignment is accepted i will extend the timer by another 8 hours. Doucments have been attached for refrence material. Resources: Project Implementation Plan: Part 1 (Human Resources Management Plan, Quality Assurance Plan, and Procurement Plan) from Week 3 and Project management: The managerial process (6th ed.).Write a 1,050- to 1,400-word Project Implementation Plan for the organization using the Project Charter and plan selected by the Learning Team in Week 2, which will also be used for the final project due in Week 5. The Project Implementation Plan must include the following sections:Project Communications Plan: This plan should include the communications plan for project implementation. Your plan should:Describe the communication models and methods that will be employed, and include a Data Flow Diagram and communication matrix.Examine how the project inputs and outputs will be communicated, including performance reports and updates.Describe the tools and techniques that will be used for the project, including information management systems and assets.Risk Analysis Plan: This plan should include risk analysis and contingency planning for the project. Your plan should:Assess qualitative risk analysis inputs and outputs, including scope baseline, risk register, and environmental factors.Evaluate risk analysis tools and techniques, and include sources of risk, a risk probability and impact assessment, and risk data quality and urgency assessments.Format your paper consistent with APA guidelines. Tables may be used to format and organize the implementation plan. They can be included within the plan rather than at the end as normally required by APA guidelines.
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Preliminary Project Charter Worksheet
CPMGT/305 Version 12
1
University of Phoenix Material
Preliminary Project Charter Worksheet
Instructions: Complete this project charter worksheet according to class text, UOPX Library
materials, and other outside sources. Cite all references according to APA guidelines.
1. Project title:
Acquisition of Golden Spike Apartments
2. Project scope (definition, exclusions, and assumptions)
The scope of this project is to obtain the current property Golden Spike Apartments located in
Denver, CO, a property consisting of 200 residential units. This community offers residences
to applicants that are 62 years of age or disabled. The housing program offered for this
residential property is Section 8/202 that offers a subsidized rent program to its residents.
The scope is to obtain Golden spike Apartments and transition all policies, procedures and
assets to the current management guidelines and policies.
3. Problem to be solved or opportunity to be realized by this project (less than 25 words)
The problems and opportunities to be resolved are to gain a new Section 8/202 contract and
funding to bring the property up to code in all aspects.
4. Project purpose or justification including specific measurable business impacts or
results (less than 50 words)
Golden Spike is a property that was built in 1954 and the sole purpose of the acquisition it to
offer reputable services to the existing residents. This will not only help residents out, but also
opens the doors to new ventures and capital gains.
5. Measurable project objectives and related success criteria including metrics (Provide
three to four objectives with metrics)



Obtaining a 15-year HUD Section8/202 Contract-With the acceptance of the new
contract for GSP, the advancement of voucher rent of 5 years. ($5,675,200.00
annual)
Leases and Addendums-Transition all existing residents to all new leases and lease
addendums, listing HMS as the new management/ownership entity.
Licenses/Permits-Revise and review all existing permits and licenses that are
currently part of the entity. (elevator conveyor, generator, etc.) To ensure all are up to
code.
6. High-level requirements•
Manage the acquisition team and outsources personnel for valuation and
negotiations including internal property matters to allow a timely transition.
Preliminary Project Charter Worksheet
CPMGT/305 Version 12


2
Manage all activities needed and ensuring that all are being processed accorded to
plan, policies and guidelines and to prepare for submission of approvals to board
members and HUD representatives.
Prepare and provide information to senior management as well as planning
communicative meetings where objectives, activities and obstacles will be discussed.
There will be two separate areas of communications, one with senior management
and personnel and the other with residents that reside at GSP. In this requirement
the mitigation, mediation and conflict resolutions for all obstacles or risks will be
discussed and reviewed.
7. High-level risks
• Administrative Risks- HR will have to hire the adequate personnel that is
experienced in property acquisition and transitions.
• Property Inspection Requirements and Contract Denials- The risk of not
obtaining a new HUD contract is a major and probable one for anyone. We will
utilize historical data to compare previous findings with other properties and offer
multiple solutions to any physical and compliance inspections. In the past this has
deemed effective to obtaining new HUD contracts for existing developments.
• Legislative Issues- If the involvement of political or legislative issues were to arise
and not allow the granting of a new federal contract, we have mitigation plans we
can utilize. Overall, the team has been following up on legislature 6 months prior to
closing of property and have determined that at this moment, there is no risk of this.
8. Summary of milestones schedule (identify the major deliverables and subtasks)
1) Initiation and Proposal of Property Acquisition Interest-December 2017
2) Acceptance of Granted Acquisition- January 2018
3) Conduct a 100% apartment unit inspection as well as all mechanical and roof
areas/rooms. This would include a property appraisal. – February 2018
4) Begin budgeting plans for repair and code updates on roof, (2) two elevators, HVAC
chillers and heating systems, generator replacement, all building window
replacements, security camera system installation, apartment renovations (entire)
and office layout restructures. February 2018-April 2018
5) Upon approvals and closings, the 3rd party fee management company will begin the
transitioning of resident databases and documentation.
9. Summary of high-level budget including expense dollars, capital dollars, and
headcount (identify costs for major deliverables and tasks identified in #8 the
preceding milestone schedule)
Project Revenues
1) Number of Units-200
2) Contract Rent per unit-$806=1,934,400 annual
Project Costs
1) Design, Planning and Approvals-$600,000
2) Administrative expenses and wages for personnel- $1,760,300 (first year)
3) Sitework and Capital Improvements-$12,175,000
4) Amenities and Off -Site Expenses-$100,000
**Rate of Return will be determined after the 6-month mark after project initiation.**
Preliminary Project Charter Worksheet
CPMGT/305 Version 12
3
References (required):
Bunner, A. (2017, May 19). What Are Project Milestones and How Do We Define
Them? Retrieved from https://www.clarizen.com/what-are-project-milestones/
Project Management Institute. (2013). A guide to the project management body of
knowledge (PMBOK® guide). Newton Square, PA: Project Management Institute,
Inc.
Project Plan Overview and Preliminary Project Plan
Marcus Williams, Marie Gonzales, Melissa Hall, Mike Loya, Paige Vencill, Quadir Felton,
Ricky Demoraes
CPMGT 305
March 4, 2019
John P. Braeger
Project Plan Overview and Preliminary Project Plan
2
Project Plan Overview and Preliminary Project Plan
The project we chose was the acquisition of Golden Spike Apartments, in which we were
chosen amongst 36 other competitors for the already excelling reputation. This project will
commence with the initial milestone of submitting interest in the donating property, then to the
completion of the unit and common area renovations. In addition to the housing program now
offered, we also anticipate setting aside 100 units to those in the selected criteria who are
considered homeless. This will give a 50% clearance of the existing residency waitlist. We will
be waiving the tenant selected criteria for landlord verification of two years for applicants
obtaining housing through the homeless program.
Project Selection Criterion
Each project submitted by every team member was scored using a multi-weighted scoring
model. This scoring model utilized several weighted selection standards in order to evaluate and
select the project proposal as submitted by the team members. Scores were assigned to each
specified criterion for each project based upon the significance and the importance to the projects
for which were individually evaluated. Both the scores and the weights were multiplied to
garner a total weighted score for each team member’s project proposal. This technique utilized a
multi-screening process and evaluation structure which allowed the team to do a comparison
based on the weighted scores.
Project Plan Overview and Preliminary Project Plan
3
Each team member’s proposal was appraised and evaluated based upon its contribution
values which were added for the criteria of the selection. The values of 0-10 were used. Zero
was used as the baseline and the value of 10 as the high line was designated to each subject
criterion in the selection process. Each score was placed against the standards in alignment with
the goals and strategies of the company. The selection of Marie’s project proposal was
confirmed as the highest weighted totals by a process of evaluation showing a total of 69 based
upon the following selection formulas [(6 x 2) +(10 x 1) +(8 x 2.5) +(7 x 3) +(6 x 1) = 69].
Preliminary Project Plan
Overview
Built in 1954, Golden Spike Apartments, located in Denver, Colorado is a property which
consists of 200 residential units. The primary tenants at this property are people 62 years of age
or older or disabled. Housing programs offered at Golden Spike is considered part of Section
8/202. This government program, as stated in Section 202 supportive housing for the elderly
program (n.d.), “helps expand the supply of affordable housing with supportive services for the
Project Plan Overview and Preliminary Project Plan
4
elderly”. Low-income elderly are provided with options which allow them to live independently
but still provided with support activities such as cooking, cleaning, transportation, etc.
The scope of this project is to acquire the Golden Spike apartments and transition all
policies, procedures, and assets to the current management guidelines and policies. To do so, a
new Section 8/202 contract will need to be obtained as well as funding to bring the property up
to code. All existing tenants will need to be transitioned to new leases and lease addendums
listing HMS as the new management/ownership entity will need to be included. Licenses and
permits will need to be reviewed to ensure they are up to code.
High-level requirements for this project include managing the acquisition team, the usage
of sourced personnel for valuation and negotiations including internal property matters to allow a
smooth and timely transition. All activities will need to be managed to ensure these activities are
processed according to plan, policies, and guidelines.
Preliminary Project Schedule
Project Plan Overview and Preliminary Project Plan
5
Project Plan Overview and Preliminary Project Plan
6
The project schedule for acquiring the Golden Spike Apartments will begin on December
1, 2017, and will reach the final completion on April 30th, 2018. There are 12 major tasks and 89
subtasks that must be finished by the end of April. In December 2017 the project team will host a
kick-off meeting, generate, submit and obtain acceptance of the property proposal. Also, in
December the team will hire a construction company who will be responsible for completing the
property inspection including all 200 residential units, any repairs, code updates, and building
renovations that will need to be done. Beginning January 2018 all repairs and code updates will
be completed. All necessary materials for the building renovations will be purchased at the end
of January through early February. The apartment renovations will be split into two sections,
units 1-100 and units 101-200. Each section will be completed during the same timeline,
beginning mid-February through the end of April. The management office renovations will be
completed within two weeks during February. As the unit renovations come to a close, the team
will hire a property appraiser and obtain the appraisal. The final task of the project is to transition
all resident documentation and the resident database to a third-party management company.
Preliminary Budgetary Plan
Following our preliminary project schedule, is another important portion of our
preliminary project plan, the preliminary project budget. The budget plan is used to obtain cost
estimates such as resources, capital expenses, materials, labor, and repairs. Therefore, we must
analyze the different components of our project details. The acquisition of Gold Spike
7
Project Plan Overview and Preliminary Project Plan
Apartments is no small project and will be costly. Utilizing the template method, we were able to
come up with cost estimates for materials, labor, repairs, resources, capital, and miscellaneous
expenses. Below details out the six major project funding requirements along with the individual
items required. The capital expense is the combination of the purchase of the apartments and the
contracts required for improvements. The labor is comprised of the contractor fee, appraiser fee,
demolition and renovations of all 200 units. The resource consists of the administrative work, all
permits, and approvals that will be needed and the third-party management fee. The
miscellaneous expenses are for daily and monthly expenses as the project progresses. Items such
as stationery items, supplies, communications, (computers, telephones, tablets) and smaller bills
related to the initial project. This preliminary budget estimate will ensure the project is
completed on time as scheduled and within budget.
Materials
Cost
Carpet/Tile
$
200,000.00
Baseboards
$
100,000.00
Kitchen cabinets and countertops
$
260,000.00
Kitchen sink and faucet
$
85,000.00
Cabinetry hardware
$
60,000.00
Kitchen appliances
$
100,000.00
Bathroom vanity and mirror
$
140,000.00
Toilets
$
80,000.00
Bathroom sink and faucet
$
65,000.00
Bathroom hardware
$
50,000.00
Tub/shower
$
75,000.00
8
Project Plan Overview and Preliminary Project Plan
Lighting fixtures
$
55,000.00
Paint
$
100,000.00
Windows and window treatments
$
75,000.00
Management office flooring
$
20,000.00
Office Furniture
$
35,000.00
$
1,500,000.00
Labor/Installation
Contractor
$
25,000.00
Appraiser
$
10,000.00
Unit demolition (x2)
$
190,000.00
Unit remodel (x2)
$
11,722,000.00
$
11,947,000.00
Roof repair
$
135,000.00
Elevator (x2) repairs
$
95,000.00
HVAC chiller repairs
$
102,000.00
Heating system repairs
$
78,000.00
Full replacement generator
$
65,000.00
Window replacement
$
350,000.00
Security Cameras
$
175,000.00
Repairs/Code Updates
$1,000,000.00
Resource
Administration
$
100,000.00
9
Project Plan Overview and Preliminary Project Plan
Permits/Approvals
$
80,000.00
Management Company
$
25,000.00
$205,000.00
Capital
Property acquisition
$
5,000,000.00
$
5,000,000.00
$
348,000.00
$
348,000.00
$
20,000,000.00
Miscellaneous
Total
Conclusion
The acquisition of Golden Spike Apartment begins with the preliminary milestone of
submitting interest in the donating property. The apartment complex, located in Denver, CO, is a
residential property consisting of 200 apartment units. The project was selected using a multiweighted scoring model which comprises utilization of several weighted selection criteria to
evaluate the project proposal as submitted by the team members. Each team member’s proposal
was appraised and assessed based upon its contribution values. The projects aim is to address the
existing housing complications and provide new opportunities to gain a new section 8/202
contract. This will add funding to the project and bring the property up to code. The property
built in 1994 needs to continue offering its reputable services to the existing residents by
renovating the individual units and the management office. The project’s timeline begins in
December 2017 with the project’s completion scheduled for April 2018. The preliminary budget
Project Plan Overview and Preliminary Project Plan
10
includes resources, materials, labor, repairs, and miscellaneous expenses. The total project
budget plan amount is $20,000,000. With a strategic plan, the team will manage the renovations,
repairs, code updates, and all documentation of the acquisition of the Golden Spike Apartments.
References
Bunner, A. (2017, May 19). What Are Project Milestones and How Do We Define Them?
Retrieved from https://www.clarizen.com/what-are-project-milestones/
Project Management Institute. (2013). A guide to the project management body of
knowledge (PMBOK® Guide). Newton Square, PA: Project Management Institute,
Inc.
Section 202 supportive housing for the elderly program. (n.d.). Retrieved from
hud.gov:https://www.hud.gov/program_offices/housing/mfh/progdesc/eld202
Project Plan Overview and Preliminary Project Plan
11
Appendix A: Golden Spike Apartments
Project Charter
1. Project title:
Acquisition of Golden Spike Apartments
2. Project scope (definition, exclusions, and assumptions):
The scope of this project is to obtain the current property Golden Spike Apartments located
in Denver, CO, a property consisting of 200 residential units. This community offers
residences to applicants that are 62 years of age or disabled. The housing program offered for
this residential property is Section 8/202 that offers a subsidized rent program to its residents.
The scope is to obtain Golden spike Apartments and transition all policies, procedures, and
assets to the current management guidelines and policies.
3. The problem to be solved or the opportunity to be realized by this project:
The problems and opportunities to be resolved are to gain a new Section 8/202 contract and
funding to bring the property up to code in all aspects.
4. Project purpose or justification including specific measurable business impacts or results:
Golden Spike is a property that was built in 1954 and the sole purpose of the acquisition to
offer reputable services to the existing residents. This will not only help residents out but also
opens the doors to new ventures and capital gains.
Project Plan Overview and Preliminary Project Plan
12
5. Measurable project objectives and related success criteria including metrics (Provide three to
four objectives with metrics):

Obtaining a 15-year HUD Section8/202 Contract-With the acceptance of the new
contract for GSP, the advancement of voucher rent of 5 years. ($5,675,200.00 annual)

Leases and Addendums-Transition all existing residents to all new leases and lease
addendums, listing HMS as the new management/ownership entity.

Licenses/Permits-Revise and review all existing permits and licenses that are
currently part of the entity. (elevator conveyor, generator, etc.) To ensure all are up to
code.
6. High-level requirements:

Manage the acquisition team and outsources personnel for valuation and negotiations
including internal property matters to allow a timely transition.

Manage all activities needed and ensuring that all are being processed accorded to
plan, policies and guidelines and to prepare for submission of approvals to board
members and HUD representatives.

Prepare and provide information to senior management as well as planning
communicative meetings where objectives, activities, and obstacles will be discussed.
There will be two separate areas of communications, one with senior management
and personnel and the other with residents that reside at GSP. In this requirement, the
mitigation, mediation and conflict resolutions for all obstacles or risks will be
discussed and reviewed.
7. High-level risks:

Administrative Risks- HR will have to hire adequate personnel that is experienced in
property acquisition and transitions.
Project Plan Overview and Preliminary Project Plan

13
Property Inspection Requirements and Contract Denials- The risk of not obtaining a
new HUD contract is a major and probably one for anyone. We will utilize historical
data to compare previous findings with other properties and offer multiple solutions
to any physical and compliance inspections. In the past, this has deemed effective in
obtaining new HUD contracts for existing developments.

Legislative Issues- If the involvement of political or legislative issues were to arise
and not allow the granting of a new federal contract, we have mitigation plans we
can utilize. Overall, the team has been following up on legislature 6 months prior to
the closing of property and have determined that at this moment, there is no risk of
this.
8. Summary of milestones schedule:

Initiation and Proposal of Property Acquisition Interest-December 2017

Acceptance of Granted Acquisition- January 2018

Conduct a 100% apartment unit inspection as well as all mechanical and roof
areas/rooms. This would incl …
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