Expert Answer:IFSM 300 UMUC Maryland Technology Consultant’s B

  

Solved by verified expert:Assignment – BA&SR Section IV. System Recommendation and Summary & Conclusion The first step is to incorporate the all previous feedback you received on your Stage 1, 2 and 3 assignments (if you haven’t already), making any needed corrections or adjustments.Part of the grading criteria for this final stage includes addressing previous feedback to improve the final report. For this assignment, you will add Section IV as outlined below to Sections I, II and III.Section IV of the Business Analysis and System Recommendation Report will explain how the selected system helps MTC achieve its strategy, improve its hiring process, and meet its system requirements, and you will explain how each implementation area might be addressed to help ensure a successful implementation of the technology solution. Using the case study, assignment instructions, vendor brochure, Course readings (in particular, Implementing a SaaS Solution and Developing a System Proposal) and external research, develop your Section IV. System Recommendation.Approximate lengths for each section are provided as a guideline; be sure to provide all pertinent information.As you review the case study, use the assignment instructions to take notes to assist in your analysis; in addition, review information provided in earlier stages of this report to identify where the proposed solution can address the needs and requirements. Use the outline format and headings provided and follow all formatting instructions below.Review final report for incorporation of previous grading content feedback and any format changes needed.
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Stage 4: System Recommendation and Final BA&SR Report
Before you begin work on this assignment, be sure you have read the Case Study, and reviewed the
feedback received on your Stage 1, 2 and 3 assignments.
Overview
As the business analyst in the CIO’s department of Maryland Technology Consulting (MTC), your next
task in working towards an IT solution to improve the hiring process at MTC is to write a justification and
implementation plan for a system that the CIO has decided will meet MTC’s needs. The system, EZ-ATS,
is described in the vendor brochure provided with this assignment. EZ-ATS is a fictitious
company/product created for use with this case study but based on real-world SaaS application
information. In this Stage 4 assignment, you will explain how the selected system meets MTC’s
requirements, and what needs to be done to implement the system within MTC. You will combine
Stages 1-4 to provide a complete final BA&SR Report incorporating feedback from all earlier stages.
Assignment – BA&SR Section IV. System Recommendation and Summary & Conclusion
The first step is to incorporate the all previous feedback you received on your Stage 1, 2 and 3
assignments (if you haven’t already), making any needed corrections or adjustments. Part of the
grading criteria for this final stage includes addressing previous feedback to improve the final report. For
this assignment, you will add Section IV as outlined below to Sections I, II and III.
Section IV of the Business Analysis and System Recommendation Report will explain how the selected
system helps MTC achieve its strategy, improve its hiring process, and meet its system requirements,
and you will explain how each implementation area might be addressed to help ensure a successful
implementation of the technology solution.
Using the case study, assignment instructions, vendor brochure, Course readings (in particular,
Implementing a SaaS Solution and Developing a System Proposal) and external research, develop your
Section IV. System Recommendation. Approximate lengths for each section are provided as a guideline;
be sure to provide all pertinent information.
As you review the case study, use the assignment instructions to take notes to assist in your analysis;
in addition, review information provided in earlier stages of this report to identify where the
proposed solution can address the needs and requirements.
Use the outline format and headings provided and follow all formatting instructions below. Review
final report for incorporation of previous grading content feedback and any format changes needed.
Stage 4: System Recommendation 12/3/2018 ver. 1
1
IV.
System Recommendation
A. System Justification
Provided with the Stage 4 Assignment Instructions is a brochure that describes an IT solution
that the CIO has selected, with the HR Director’s’ endorsement, to meet the needs of
improving MTC’s hiring process. In Stage 1, you analyzed the strategy and objectives for
MTC and how a technology solution to improve the hiring process would contribute. In
Stage 2, you analyzed how to improve the hiring process with a technology solution, and in
Stage 3 you identified specific requirements. After reviewing the EZ-ATS Vendor Brochure,
briefly describe the selected solution. Then, describe how that selected solution aligns with
achieving the strategy, improves the process, and meets the requirements. Write two to
three clear, concise, well-organized paragraphs to summarize this assessment. Don’t just
repeat information from previous stages but synthesize this information and provide strong
information and justification to explain why this proposed solution is a good fit for MTC.
Remember you are writing a report to your boss, the CIO of MTC, that he can use to convince
the leadership team why this is the best solution based on your analysis.
B. Implementation Areas
To successfully implement this technology solution, MTC will need to develop an
Implementation Plan and below is a list of key implementation areas that should be
included. First, provide a brief introduction to this section – what it contains and why an
Implementation Plan is so important for MTC. Then address each of the seven (7) areas
below to explain what MTC needs to do (with support by the vendor). Below the numbered
heading, write one to two paragraphs to address the area. The sub-areas (a,b,c, etc.) contain
questions and areas to help guide your thinking about what should be covered and should
be incorporated within your response to the major category. For an explanation of the
implementation areas, refer to the Week 7 Reading “Implementing a SaaS Solution”. The
vendor brochure provides information for some of these areas, but you need to include
what MTC must do as well. Remember you are writing this section to help MTC plan for a
successful implementation. It is not sufficient to just indicate “Vendor provides” or
“employees need to be trained.” In addition to incorporating course content, external
research on implementation areas will strengthen your understanding and explanation.
The goal for this section is to help MTC know what needs to happen in each area to help
support a successful implementation of EZ-ATS.
1.
Vendor agreement (MTC must enter into a contractual agreement with the vendor
before full implementation. This identifies responsibilities as well as costs.)
Incorporate answers to the following questions in your paragraph – do not include the
questions themselves.
a. What does the vendor require from MTC to be able to start using the system?
b. How much will it cost to get access to and configure the system for MTC’s use?
c. How much will it cost per month to support 60 system users?
d. What option is offered for MTC to just try out the system to see how it works?
2.
Hardware and telecommunications (Although this is a SaaS solution, MTC must
ensure that its IT infrastructure can support the use of the system and that its
employees can correctly access the system.) Include the following:
Stage 4: System Recommendation 12/3/2018 ver. 1
2
a. List the types of hardware MTC employees can use to access the system.
b. Identify what kind of telecommunications will be used for the solution, including
local connectivity inside MTC and Internet access from outside MTC.
3.
Configuration (Even SaaS solutions require a degree of configuration for each client.
What needs to be done to implement the MTC job requisitions, workflow, reports,
terminology and/or logo/graphics?) Include the answers to the questions below, but
not the questions themselves.
a. What options does the vendor offer for configuring the off-the-shelf system to
MTC’s needs?
b. How will the configuration be done and by whom?
4.
Testing
a. Once MTC has signed up and configured the system, how will it test the system to
see if it is working properly for its needs? Describe how MTC will conduct User
Acceptance Testing. (This would be a good area for you to research.)
b. Choose one of the user requirements (listed in Section III of your BA&SR Report)
and explain how that requirement will be specifically tested to ensure it is working
properly and the requirement is met.
(Note: A free trial period does not suffice as software testing)
5.
Employee preparation and support – Identify what MTC should do in each of areas
below to prepare the employees (including the hiring managers in the various
departments) for the introduction and use of the new applicant tracking system.
Identify who (by their title or role) should do what in each area. (Incorporate
information from Course readings on Leadership and Change Management.)
a. Leadership (2-3 sentences)
b. Change Management (2-3 sentences)
c. Training (2-3 sentences)
d. User Support (2-3 sentences)
6.
Data Migration – Consider what existing data (applications in process with the manual
process) would need to be entered into the system to get started and how this might
be accomplished.
7.
Maintenance – How will updates and enhancements to the EZ-ATS system be made?
What will the vendor be responsible for and what should MTC address? Again,
provide the information, but not the questions themselves.
Summary and Conclusion: Close your Business Analysis and System Recommendation Report with a
summary of the key points including the benefits MTC can expect to gain from this solution and the
alignment with strategic objectives. (One well-written paragraph). Don’t just repeat information
presented earlier but put it in context of a conclusion to provide a strong finish to this report. Just as
your introduction informed your reader about why you’re writing and what’s to come, the conclusion
Stage 4: System Recommendation 12/3/2018 ver. 1
3
should provide a clear and concise final paragraph to reinforce/emphasize key points and a compelling
argument for the chosen solution – and it should urge the reader to take action.
Formatting Your Assignment
NOTE: This final submission should be a cohesive Business Analysis and Systems Recommendation
Report for the CIO of Maryland Technology Consulting. Sections I, II and III should have been updated
to reflect feedback received during the grading process. The formatting should be consistent
throughout the document, and the writing should flow well from beginning to end. Headings, section
and page numbering should be correct for a final submission. Although you prepared this in stages,
the final product should not seem to be piecemeal or disconnected. Any track changes or feedback
from previous versions should be removed once addressed.
Consider your audience – you are writing in the role of a MTC business analyst and your audience is MTC
and your boss, the CIO. Don’t discuss MTC as if the reader has no knowledge of the organization. Use
third person consistently throughout the report. In third person, the writer avoids the pronouns I, we,
my, and ours. The third person is used to make the writing more objective by taking the individual, the
“self,” out of the writing. This method is very helpful for effective business writing, a form in which facts,
not opinion, drive the tone of the text. Writing in the third person allows the writer to come across as
unbiased and thus more informed.

In Stage 4, you are preparing the final part of a 4-stage report. Use the structure, headings, and
outline format provided here for your report. Use the numbering/lettering in the assignment
instructions as shown below.
IV.
System Recommendation
A. System Justification
B. Implementation Areas
Summary and Conclusion


Begin with Sections I, II and III, revised according to any feedback received, and add to it Section IV.
Write a complete, well organized paper that includes the four sections of the Business Analysis and
System Recommendations (BA&SR) report. Use the recommendations provided in each area for
length of response. It’s important to value quality over quantity. Length for Section IV should not
exceed five (5) pages in addition to Sections I, II and III.
Content areas should be double spaced; table entries should be single-spaced.
Ensure that each of the tables in the final report is preceded by an introductory sentence that
explains what is contained in the table, so the reader understands why the table has been included.
Continue to use the title page created in Stage 1 that includes: The company name, title of report,
your name, Course and Section Number, and date of this submission.
For Section IV, use at least three resources with APA formatted citation and reference. One
reference must be from an external source, one must be the EZ-ATS Brochure, and one must be
another reference from the IFSM 300 course content. Course content should be from the class
reading content, not the assignment instructions or case study itself. For information on APA
format, refer to Content>Course Resources>Writing Resources.
Finalize the Reference Page for resources required for all sections of the report. The final document
should contain all references from all stages appropriately formatted and alphabetized.
Running headers are not required for this report.






Stage 4: System Recommendation 12/3/2018 ver. 1
4

Compare your work to the Grading Rubric below to be sure you have met content and quality
criteria.
• Submit your paper as a Word document, or a document that can be read in Word. Keep tables in
Word format – do not paste in graphics.
Your submission should include your last name first in the filename: Lastname_firstname_Stage_4
GRADING RUBRIC:
Criteria
How the
Proposed IT
Solution Meets
the
Requirements
How the IT
solution aligns
with achieving
the strategy,
improves the
process, and
meets the
requirements
Implementation
Steps
An introduction
and all areas
(vendor
agreement,
hardware/
telecom,
configuration,
testing, employee
preparation, data
migration, and
maintenance)
Generally, 0-4
points each.
90-100%
80-89%
70-79%
60-69%
< 60% Far Above Standards 14-15 Points Above Standards Meets Standards Below Standards 12-13 Points 10-11 Points 9 Points Well Below Standards 0-8 Points Clear, complete, compelling and related to the Case Study and Vendor Brochure; demonstrates sophisticated analysis and writing. Complete and related to the Case Study and Vendor Brochure; demonstrates effective analysis. Provided and related to the Case Study. Incomplete, inaccurate and/or not related to the Case Study. 27-30 Points 24-26 Points 21-23 Points 18-20 Points 15 Content missing or extremely incomplete, did not reflect the assignment instructions, showed little or no originality, demonstrated little effort and/or is not original work for this class section. 0-17 Points Clearly and thoroughly included introduction and covered all areas, strongly derived from the Case Study and vendor brochure, and demonstrates sophisticated analysis and writing. Clearly covered and included introduction and all areas, derived from the Case Study and vendor brochure, and demonstrates effective analysis and writing. Covered and included introduction and majority of areas and related to the Case Study and the vendor brochure. All areas not covered, and/or are not related to the Case Study and/or the vendor brochure. Content missing or extremely incomplete, did not reflect the assignment instructions, showed little or no originality, demonstrated little effort and/or is not original work for this class section. All 7 areas well done. 6 areas covered. 5 areas covered. 4 areas covered. 3 or fewer areas covered. Stage 4: System Recommendation 12/3/2018 ver. 1 Possible Points 30 5 Summary and Conclusion Summarizes the BA&SR and provides a compelling explanation of benefits to be gained Research Three or more sources—one is the vendor brochure, one from within the IFSM 300 course content, and one external (other than the course materials) Complete BA&SR Report Including incorporation of feedback received during the grading process 9-10 Points 7.5 Points 6.5 Points 0-5 Point 10 Provides summary. Lacks sufficient information to provide adequate summary. 8.5 Points 7.5 Points 6.5 Points Content missing or extremely incomplete, did not reflect the assignment instructions, showed little or no originality, demonstrated little effort and/or is not original work for this class section. 0-5 Points 10 Required resources are incorporated and used effectively. Sources used are relevant and timely and contribute strongly to the analysis. References are appropriately incorporated and cited using APA style. 23-25 points At least three sources are incorporated (vendor, course content and external) and are relevant and somewhat support the analysis. References are appropriately incorporated and cited using APA style. Fewer than 3 resources properly incorporated, and/or reference(s) are not cited using APA style. A source may be used, but is not properly incorporated or used, and/or is not effective or appropriate; and/or does not follow APA style for references and citations. No course content or external research incorporated; or reference listed is not cited within the text 20-22 Points 17-19 Points 15-16 Points 0-14 Points Document is a very effective and cohesive assemblage of the four sections, addresses grading feedback from earlier stages, is well formatted and flows smoothly from one section to the next. Document is a good assemblage of the four sections with appropriate formatting and flow and addresses grading feedback from earlier stages. Lacks sufficient revisions based on feedback and/or lacks a cohesive presentation and flow. Lack of incorporated feedback, continuity of flow and presentation of final information. No incorporated feedback and/or not well compiled and presented as a cohesive document. Provides strong, clear and concise summary; demonstrates sophisticated analysis and writing. 9-10 Points 8.5 Points Provides clear summary; demonstrates effective analysis and writing. Stage 4: System Recommendation 12/3/2018 ver. 1 25 6 Format Uses outline format provided; includes Title Page and Reference Page 9-10 Points 8.5 Points 7.5 Points 6.5 Points 0-5 Points Very well organized and is easy to read. Very few or no errors in sentence structure, grammar, and spelling; doublespaced, written in third person and presented in a professional format. Effective organization; has few errors in sentence structure, grammar, and spelling; doublespaced, written in third person and presented in a professional format. Some organization; may have some errors in sentence structure, grammar and spelling. Report is double spaced and written in third person. Not well organized, and/or contains several grammar and/or spelling errors; and/or is not double-spaced and written in third person. Extremely poorly written, has many grammar and/or spelling errors, or does not convey the information. TOTAL Possible Points Stage 4: System Recommendation 12/3/2018 ver. 1 10 100 7 Page 1 EZ-ATS APPLICANT TRACKING SOFTWARE EZ-ATS Applicant Tracking Software Everything you need to create a high performing Hiring Process and a great Candidate Experience! More Efficient and Cost-Effective Hiring! Easy to implement…..and Easy to use! Guaranteed! EZ-ATS is a single platform for all of your applicant tracking needs. We guarantee that we'll improve your total hiring system results or your money back! Do you need to replace your paper applications and spreadsheets, but don't have a big budget? We make it easy to get a hiring system without breaking the bank! With EZ-ATS you'll see: With EZ-ATS you'll get:       Increased Collaboration and Communication with Hiring Managers Decreased Time to Fill Positions Applicants' Skills Highlighted The Best Candidates Before Others Hire Them Decreased Cost-per-Hire
Less work for HR to Manage and Report
on the Hiring Process








No Long-Term Contracts Required
Access to all EZ-ATS Capabilities
Global access 24/7
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Mobile device access
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Pricing Based on Number of Users
($50 to $500/month)
Free 30-day Trial
What You Get
Custom Implementation
Dedicated Account Manager Automatic Software Updates
EZ-ATS is a fictitious company designed for the UMUC IFSM 300 case study and is representative of typical SaaS products, rev. 2018.
Page 2
EZ-ATS
APPLICANT TRACKING SOFTWARE
Use EZ-ATS to:




Attract top talent with a responsive, professional interaction
with applicants.
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Align hiring goals with corporate goals with clear visibility
into how efficiently hiring the right talent contributes to the
success of the organization.
Drive a strategic, end-to-end hiring strategy with a single,
integrated system f …
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