Expert Answer:MGMT576 ERAU Project Risk Issue Change & Assumptio

  

Solved by verified expert:Change Request Form, the only thing that needs to be completed in the assignment is Project Information, Change Description and Impact Assessment. The rest can be left blank.
mgmt576___template_3__change_request_form__1_.docx

mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx

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Project Change Request Form
Project Change Request Form
The Project Change Request Form is used to originate and track the status of a project change request.
Project Information
Project:
Project ID:
Project Mgr:
Date:
Requestor:
Role:
Email:
Phone Ext:
Change Description
Change Request #:
Affected Product Version #:
Affected Project Discipline:
Priority:
High
Medium
Low
Type:
Enhancement
Requirements Changed
Correction
Documented Testing / Deployment Plan?
Description of Change:
Business Benefit:
Implications of Not Making the Change:
Alternatives:
Est. Budget Impact:
(Detail on page 2)
Est. Schedule
Impact:
(Detail on page 2)
Page 1
Proprietary and Confidential
Date Created: 3/19/2019 2:08:00 AM
Last Saved: 3/19/2019 2:33:00 AM
Project Change Request Form
Impact Assessment
Area
Details of Impact
Functional Scope
Schedule
Effort
Budget
Request Status
Status
Date
By Whom
Opened & Logged
Returned to originator for
clarification
Assigned
In Testing
Completed
Authorization
Accepted:
Yes
Date:
No
Authorized
By:
Signature:
Deployment Verification
Configuration Mgr:
Signature:
Date
Project Mgr:
Signature:
Date
Page 2
Proprietary and Confidential
Date Created: 3/19/2019 2:08:00 AM
Last Saved: 3/19/2019 2:33:00 AM
Project Change Request Form
Document Information
Document Title
Project Change Request Form v1.1
Completed During Phase
Entire Implementation Lifecycle
Document Roles & Responsibilities
This table outlines the major roles and responsibilities involved in the development of this
deliverable.
Role
Responsibilities
Name
Owner
Ultimately responsible for the completion of this deliverable
[Project Manager]
Contributor
Provide support to develop and complete this deliverable
[Initiator of Change
Request]
Reviewer
Evaluate the deliverable for quality and completion
[Project Manager]
Approver
Sign-off on this deliverable
[See Table Below]
Use the following table to determine who should be approving the change request:
Affected Area
Description
Approver
Schedule
No delay, or minor delay with external impact
Sponsor
Significant delay, or even minor delay that may impact other areas
EIMT
Within the agreed threshold for the current phase. Typically +10% to 5% at the Final Estimation stage.
Sponsor
Outside the threshold
EIMT
Cost and
Resources
Document History
This table is used to track the major changes and revisions to this deliverable.
Date
Change Description
Version #
Page 3
Proprietary and Confidential
Changed By
Approved By
Date Created: 3/19/2019 2:08:00 AM
Last Saved: 3/19/2019 2:33:00 AM
MGMT576: Assignment #2
Project Risk, Issue, Change, and Assumption Template
Project Name:
ADP System
Project Manager:
Marcus Hue
Project Sponsor:
BCCC
Updated Date:
3/16/2019
Category
Risk
Issue
Change Requests
Open
5
4
0
Category
Assumption
Pending
0
0
1
Potential Degree of Change
Low
Moderate
2
2
Closed
0
0
3
Total
5
4
4
High
2
Total
6
Note: Make changes in the Yellow shaded fields only.
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Summary
Printed Date: 3/19/2019
MGMT576: Assignment #2
Project Risk for ADP System
Category
Risk
ID #
1
2
3
4
5
Name
Push Back
Description
The employees may push back as a
result of the introduction of the new
system
Stealing
If employees feel the system may not
Time
sign them out correctly due to time
Training
If the system is not easy to
understand, then staff will have be
Remot
If the ADP system does not work
Access
correctly, then it will be hard to
remotely
presenting
delays
Customizati connect
If the system
has no
customization
Open
5
Pending
0
Closed
0
Total
5
Status
Open
Risk Owner
Supervisors
Implication
Negative
Impact
Moderate
Probability of
High
Open
Supervisors
Negative
Moderate
Low
Neutral
High
Moderate
Open
Upper
Management
ADP
Negative
High
High
Open
Budget
Negative
Low
High
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Risk
Printed Date: 3/19/2019
MGMT576: Assignment #2
Response Plan
Regularly evaluate the feelings of
employees and reassure them on the
benefits of the new system
Promote ethical practices in the
recording of the actual worked hours
Evaluate the training needs and
provide as necessary
Perform regular checks on the
possibility of using remote access
Require the customer to provide
Contingency Plan
The manager needs to understand the
cause of the problem and address it
before the employee withdraws
A new control system needs to be put
in place to verify that the employees
Evaluate the training needs and
provide as necessary
Resolve the issue as early as possible
by contracting outside assistance if
necessary
Contract external assistance if
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Risk
Printed Date: 3/19/2019
MGMT576: Assignment #2
Project Issue for ADP System
Category
Issue
ID #
1
Open
4
Name
Training
Description
Status
If the staff or managers are not able Open
to use the system, then they will have
to be trained.
2
Fixing
System
3
Outdated
Syestem
If the system does not work correctly, Open
then ADP will have to come back to fix
it.
If the system becomes outdated, then Open
they will need to pay for a new one.
4
Implemenat If emplyoees dont understand the
ion
system, then they will not want to use
it.
[Insert above this row]
Open
Pending
0
Closed
0
Total
4
Issue Owner
Supervisors
Issue
High
Issue Implication
The whole project may get delayed if
the issue does not receive prompt
solution
ADP
Moderate
Budget
Departmemt
Moderate
Supervisors
Low
The whole system may get delayed if
the issue does not receive prompt
solution
The low quality of the product implies
it may not be delivered to the
customers
The product does not meet the
minimum quality standards or does
not comply with the specifications
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Issue
Printed Date: 3/19/2019
MGMT576: Assignment #2
Action Plan
Improve the communication flow by
creating an active communication
channel and inviting all the involved
stakeholders
to use itas necessary to
Add more resources
ensure a rapid completion of the
delayed tasks
The company must immediately
prepare a new product. Additional
actions may be necessary to revise
Search for alternative solutions to the
missing resources
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Issue
Printed Date: 3/19/2019
MGMT576: Assignment #2
Project Assumption for ADP System
Category
Assumptions
Low
2
Moderate
2
High
2
Total
6
ID #
1
Name
Product
Availablity
Assumption Description
ADP will implement the same version
of the software which they offered
during the bidding process.
Assumption
Project
Manager
Potential
Low
Change
Negative
Description of Implication
If ADP upgrades their software, they
may ask for more money to install the
latest version.
2
Employee
Userbility
Since emoplyees are already using
ADP for payroll they will be able to use
the new time tracking system without
many issues.
HR
Moderate
Negative
If employees have issues using the
new time tracking systems, additonal
training may be required which will
impact the project budget.
3
Quality of
the new
system
The new time tracking system will
solve the current antiquated system
issues by providing remote access
and an efficient approval process for
managers.
Project
Manager &
HR
Moderate
Negative
The new system should solve issues
with the current one, but if users do
not use the new system properly or
ignore the new functionality which
helps to resolve issues, they won’t get
full benefit of the new system.
4
Budget
Security
Project
Manager
High
Negative
If budget cuts happen, the project may
be in danger of not being completed in
time.
5
Discount
from ADP
The Board of Directors approve the
budget, so the project has access to
enough money to be successfully
completed.
ADP offers a $10,000 discount for the
project.
Project
Manager
Low
Negative
6
Resource The project has all the resources
Manageme needed to deliver the project as
nt
planned, including human resources.
Project
Manager
High
Negative
If ADP will not be able to give the
promised discount, the project will
need to come up with the additional
funds.
If a lack of resources lasts longer than
expected, the project will not meet the
delverable deadline.
[Insert above this row]
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Assumption
Printed Date: 3/19/2019
MGMT576: Assignment #2
Other Remarks
Ensure the contract specifies that ADP
is required to provide the software
version used in the bidding process.
Consider internal training without
involving ADP.
Ensure the new system is actually
used the way it was intended.
Check the status of potential budget
cuts.
Check with ADP if there is any chance
the discount will be revoked.
In case this happens, plan on proper
communication in order to keep
employees informed about the delay.
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Assumption
Printed Date: 3/19/2019
MGMT576: Assignment #2
Project Change Request for ADP System
Category
Change Requests
ID #
1
Name
Remote
Access
System
Integration
Data
Migration
Upgrade
Change Request Description
When preparing to go live the team
realized that the data wasn’t stored
2
The team had a hard time switching
data over from the older system
3
All data did not migrate over so the
team had to redo it
4
When the system needs to be
upgraded because it is out of date
[Insert above this row]
Open
0
Pending
1
Closed
3
Owner
ADP
Status
Pending
Date Needed
12/31/18
ADP
Closed
7/16/18
ADP
Closed
11/23/18
ADP
Closed
1/1/19
Total
4
Impact
Impact
Impact
Budget
Effort
Scope
5,000 High
Allow
Approvals
5,000 High
Allow
Time and
5,000 High
Allow
Time and
10,000 Low
Minimize
Customiz
Impact
Schedule
6/1/2018
7/28/2018
10/15/2018
12.31/2018
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Change Request
Printed Date: 3/19/2019
MGMT576: Assignment #2
Accepted or
Justifications
Accepted
The school need all infromation to be
stored correctly so that magers and
Accepted
The system wasnt not updated for
years. The IT team has to find the best
Accepted
The older system mad it hard to switch
data over
Accepted
The system will get slow or is hard to
understand
Other Remarks
The school still may need to
use paper documentation to
The IT deapartment may need
to find wys to store data. This
Updating the system every 5 to
10 years can help with making
A new system may be need so
that they can customize the
Filename: 20190319013339mgmt576___template_2___project_risk__issue__change__and_assumption_template.xlsx, Change Request
Printed Date: 3/19/2019

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