Expert Answer:Project Execution, Control, Closure Proposal Manag

  

Solved by verified expert:Your Project Sponsor has approved your project proposal and has asked you to come up with a proposal for the execution, control, and closure for the project.Instructions: For this assignment, you will provide a four to six (4-6) page paper, in which you must:
Provide a brief summary of your chosen project.
Identify and discuss your project’s greatest challenges (at least three) and provide a recommendation for addressing each of the challenges.
Examine how you manage your project performance via Earned Value Management (EVM). Identify at least three key EVM metrics you will use for your project.
Discuss your plan to properly close your project when it is over.
Use at least three (3) academic resources for this assignment. These resources should be related to your chosen project and the content provided in Assignment 3. Note: Wikipedia and other websites do not qualify as academic resources.
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Running head: AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
Project Proposal: Automating class attendance using clocking system
Ibrahim Bio
Strayer University
BUS 375
William Stieber
1/28/19
1
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
2
Introduction
In today’s business environment, having a productive and fully engaged workforce is one
of the greatest assets in ensuring competitive advantage. As a result, many organizations are
shifting away from manual and traditional methods of tracking employees and adopting modern
and computerized clocking systems. These systems can track the movement of the employee at
any given time including the time of arrival, time of departure, and the time spent within the
premise but away from the work station. Organizations that use this system have greatly saved
on labor hours. In a school setting, getting the most out of students is a big problem. Many
students are not attending classes and keeping track of them is a headache for many schools. The
manual signing sheets present many loopholes since students can sign in for their friends. For big
classes, it is not easy to do head counts. Thus, the introduction of a clocking system in schools
may just be the ultimate solution to ensuring students attend at least 75% of lectures which will
result in improved performance, better time management, and security.
Summary of the project
The project aims at introducing a clocking system in the school. A clocking system uses
biometrics to identify each student and track their attendance and movement between classes
(Tirmann & Tăbuşcă, 2016). There are various systems available in the market at various costs.
For example, Time-Logix, a systems provider, requires just $399 in upfront costs. This includes
purchasing and installing the hardware and software components of the system, and ongoing
technological support (Handrick, 2018).
If approved, the project will run for eleven months. This time is distributed to various
events including searching and contacting vendors or calling out tenders which will take about
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
3
two months, installing the hardware components around the various classes which will eat up 3
months, setting up the software in one month, biometric registration of all students which will
take an additional 3 months, and piloting which will take 3 months.
At the end of 11 months, we hope to have fully installed and tested the clocking system in
the school. In addition, all the data relating to students will have been moved to the new system
which will enable fast tracking of attendance and performance. The system will also capture and
assign specific codes to all the classrooms and lecture halls and other facilities within the school.
Moreover, all the manual attendance sheets would have been done away with, and a new system
would have been installed to record class attendance by use of fingerprints.
In addition to increasing efficiency in attendance monitoring, the system will also be used
to help students in time management. For example, it will record the amount of time a student
spends at one point, say, at the gym. Teachers will be able to know which students spent too
much time playing in the field and summon them for advice. Students who spent time in the
library will be known and this can be used to encourage students to go to the library for research.
The system will also harmonize the multiple checks within the school. For example, the school
will not have to maintain separate systems for a library and a sports center. Also, each teacher
will not have to maintain a separate attendance sheet. This will reduce costs and enhance
efficiency.
Security will be enhanced especially because all entry points will be controlled
biometrically. It will be easy to monitor who enters any particular premise. It will also be easy to
lockout students and strangers from accessing certain areas when they are not supposed to. For
example, rowdy students can be banned from attending the sports centre as punishment.
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
4
Project goals and objectives
Two project goals are: to enhance student performance and to help students in time
management. Student performance is greatly determined by their ability to attend all classes and
go to the library for private studies. This project will ensure that students attend at least 75% of
classes while also encouraging them to use the library. Time management is a key component of
academic success. It is common for students to go to school but use much of their time in
activities that are not academically important. Thus, the system will enable the school to watch
the amount of time students spent at any particular area and advise them accordingly.
Two project objectives are: to install a clocking system and to register students using a
biometric system. Objectives are the means to an end. Installing the clocking system is the first
activity and capturing biometric information is the second. These are the primary activities for
the project to achieve the said goals.
Project structure
For this project, I will employ Program Evaluation Review Technique (PERT). This
involves identifying the specific tasks (e.g. tendering for the vendors, purchasing the system,
installations, biometric registration, etc.); establishing the proper sequence of these tasks;
estimating the amount of time require to complete each project task; and determining the critical
path (Gogoi & Hazarika, 2017).
Key stakeholders and customers
The key stakeholders in this project include the school administrators and students. The
role of school administrators is to authorize the funding of the project. Also, they are responsible
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
5
for authorizing the use of the system in the school. They will also responsible for encouraging
students to use the system. Further, they will provide security to the system during and after
installation. Students’ role includes registering themselves through the system and protecting the
hardware components within the school compound. Although the system is designed for schools
as the major customers, it can also be used in business premises and factories.
Conclusion
In summary, clocking systems present multiple benefits to schools. The system will help
improve attendance and time management thereby enabling students improve their academic
performance. Real-time tracking of students will also enhance the safety of students because it
will be easy to keep tabs on all visitors and block them from interacting with students without
permission.
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
References
Gogoi, M., & Hazarika, M. (2017). Application of Programme Evaluation and Review
Technique (PERT) in Educational Management. Asian Journal of Research in Social
Sciences and Humanities, 7(10), 155-160.
Handrick, L. (2018). 7 Best Employee Time Clocks for 2018. Retrieved from
https://fitsmallbusiness.com/employee-time-clock/
Tirmann, V., & Tăbuşcă, A. (2016). UNIVERSITY STUDENT ATTENDANCE
MANAGEMENT SYSTEM. Journal of Information Systems & Operations
Management, 10(1).
6
Running head: AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
Project Proposal: Automating Class Attendance Using the Clocking System
Ibrahim Bio
Strayer University
BUS 375
William Stieber
2/24/19
1
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
2
Introduction
In today’s business environment, having a productive and fully engaged workforce is one
of the greatest assets in ensuring competitive advantage. As a result, many organizations are
shifting away from manual and traditional methods of tracking employees and adopting modern
and computerized clocking systems. These systems can track the movement of the employee at
any given time including the time of arrival, time of departure, and the time spent within the
premise but away from the work station. Organizations that use this system have greatly saved on
labor hours. In a school setting, getting the most out of students is a big problem. Many students
are not attending classes and keeping track of them is a headache for many schools. The manual
signing sheets present many loopholes since students can sign in for their friends. For big classes,
it is not easy to do head counts. Thus, the introduction of a clocking system in schools may be the
ultimate solution to ensuring students attends at least 75% of lectures which will result in improved
performance, better time management, and security.
Summary of the Project
The project aims at introducing a clocking system in the school. A clocking system uses
biometrics to identify each student and track their attendance and movement between classes
(Tirmann & Tăbuşcă, 2016). There are various systems available in the market at various costs.
For example, Time-Logix, a systems provider, requires just $399 in upfront costs. This includes
purchasing and installing the hardware and software components of the system, and ongoing
technological support (Handrick, 2018). If approved, the project will run for eleven months. This
time is distributed to various events including searching and contacting vendors or calling out
tenders which will take about two months, installing the hardware components around the various
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
3
classes which will eat up 3 months, setting up the software in one month, biometric registration of
all students which will take an additional 3 months, and piloting which will take 3 months.
At the end of 11 months, we hope to have fully installed and tested the clocking system in
the school. Besides, all the data relating to students will have been moved to the new system which
will enable fast-tracking of attendance and performance. The system will also capture and assign
specific codes to all the classrooms and lecture halls and other facilities within the school.
Moreover, all the manual attendance sheets would have been done away with, and a new system
would have been installed to record class attendance using fingerprints.
In addition to increasing efficiency in attendance monitoring, the system will also be used
to help students in time management. For example, it will record the amount of time a student
spends at one point, say, at the gym. Teachers will be able to know which students spent too much
time playing in the field and summon them for advice. Students who spent time in the library will
be known, and this can be used to encourage students to go to the library for research. The system
will also harmonize the multiple checks within the school. For example, the school will not have
to maintain separate systems for a library and a sports center. Also, each teacher will not have to
maintain a separate attendance sheet. This will reduce costs and enhance efficiency.
Security will be enhanced especially because all entry points will be controlled
biometrically. It will be easy to monitor who enters any premise. It will also be easy to lockout
students and strangers from accessing certain areas when they are not supposed to. For example,
rowdy students can be banned from attending the sports center as punishment.
Project Goals and Objectives
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
4
The goals of the project are to enhance student performance, to help students in time
management, and to reduce administrative costs and workload associated with keeping track of
students’ movement from teachers. Student performance is substantially determined by their
ability to attend all classes and go to the library for private studies. This project will ensure that
students attend at least 75% of classes while also encouraging them to use the library. Time
management is a critical component of academic success. It is common for students to go to school
but use much of their time in activities that are not academically important. Thus, the system will
enable the school to watch the amount of time students spent in any particular area and advise
them accordingly. The clocking system when installed will relieve, of the time-consuming tasks
related to tracking students’ hours and will ensure the highest form of data precision.
Two project objectives are: to install a clocking system and to register students using a
biometric system. Objectives are the means to an end. Installing the clocking system is the first
activity and capturing biometric information is the second. These are the primary activities for the
project to achieve the said goals.
Project Structure
For this project, I will employ the Program Evaluation Review Technique (PERT). This
involves identifying the specific tasks such as tendering for the vendors, purchasing the system,
installations, biometric registration, among others. Also establishing the proper sequence of these
tasks; estimating the amount of time required to complete each project task; and determining the
critical path (Gogoi & Hazarika, 2017). The structure of the project will be drawn from the
functional structure whereby the major functional area will be addressed by team members focuses
on that area. The project team will consist of a mix of people. This will ensure that all the necessary
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
5
skills, knowledge and understanding harnessed within the team. At the top, the project will be
coordinated by an executive committee that will be composed of the school administrators. This
committee is the ultimate decision-making body. Below the executive committee will be the
steering committee which will work for hand in hand with the project manager to oversee the
technical elements of the overall solution. The steering committee will consist of a team of
specialists. The project manager will report to the steering committee which is answerable to the
executive committee. The team that will oversee the implementation of the project will be drawn
from the school staff. After the completion of the project, each will go back to their daily routine
in the school.
Key Stakeholders and Customers
The key stakeholders in this project include the school administrators and students. The
role of school administrators is to authorize the funding of the project. Also, they are responsible
for authorizing the use of the system in the school. They will also be responsible for encouraging
students to use the system. Further, they will provide security to the system during and after
installation. Students’ role includes registering themselves through the system and protecting the
hardware components within the school compound. Although the system is designed for schools
as the primary customers, it can also be used in business premises and factories.
Conclusion
In summary, clocking systems present multiple benefits to schools. The system will help
improve attendance and time management thereby enabling students to improve their academic
performance. Real-time tracking of students will also enhance the safety of students because it will
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
6
be easy to keep tabs on all visitors and block them from interacting with students without
permission.
AUTOMATING CLASS ATTENDANCE USING CLOCKING SYSTEM
References
Gogoi, M., & Hazarika, M. (2017). Application of Programme Evaluation and Review
Technique (PERT) in Educational Management. Asian Journal of Research in Social
Sciences and Humanities, 7(10), 155-160.
Handrick, L. (2018). 7 Best Employee Time Clocks for 2018. Retrieved from
https://fitsmallbusiness.com/employee-time-clock/
Tirmann, V., & Tăbuşcă, A. (2016). UNIVERSITY STUDENT ATTENDANCE
MANAGEMENT SYSTEM. Journal of Information Systems & Operations
Management, 10(1).
7

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